Set Up An Account - Guide

 

Account Information

This information is provided in your Welcome email - please contact your Account Manager for assistance.

https://_____________.ebackpack.com

Username: ______________________

Password: ______________________

 

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Home

Your home screen provides quick navigation to other areas of your eBackpack account including Account Settings where you can add/manage staff, students, classes and admin settings.

 

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Setting up SIS Integration

 

*If your SIS is PowerSchool, Skyward, Infinite Campus, Veracross, TxEIS or Aeries - please contact us as we can assist in setting up the integration via Go To Meeting screenshare.

 

All other SIS can use the following information to push data to the eBackpack server:

 

If additional guides or templates are needed to better understand the data and automation steps to connect your SIS system with eBackpack, please let us know. Work with your SIS vendor as needed to automatically generate the specified .csv files, and then eBackpack can help you automate pushing these to the eBackpack sftp server as needed.

 

The login credentials for your accounts sftp connection is:

Host:  provided by account manager

Username:  provided by account manager

Password:  provided by account manager

 

Note: that your files should be placed in the subfolder named “private”. Additionally, your firewall will need to be configured to allow access to our server with IP address: 198.154.98.181 on port 22 (SFTP).

 

Once these files are pushed to our server then we can get those questions answered on how you would like the usernames and passwords configured for teachers and students!


Setting Up Your Account Manually

 

Changing Your School Name

By default, eBackpack generates one school for your account titled “My School.” Typically a single school account has no necessity to rename the school as it is not seen by students, however, you may want to add schools or change the name if you have multiple schools using eBackpack in the same account. You can do so by following a few simple steps:

 
  1. Log in to your eBackpack site (provided in your welcome e­mail)

  2. Go to the account settings by clicking on your name in the upper right

  3. Select the Schools folder

  4. Go to the Active page

  5. Click on My School under School Name

  6. Select the Edit icon

  7. Change the school name

  8. Save your changes

 


Setting Up Your Users (by Superuser Import)

To quickly load all of your student users into eBackpack you will want to import a spreadsheet with all of your student data. You may want to check with a technology guru for your school/district to see if they can provide you with a CSV for import. If not, follow these steps to use our template.
 

  1. Go to Account Settings (by clicking on your name)

  2. Select Import Data

  3. Go to CSV File Import

  4. Select Users (staff & students) from the drop down menu

  5. Click on the Download User Template hyperlink on the right

  6. Complete the spreadsheet with your staff/students’ info

    1. Leave the titles in Row 1 (you’ll want to replace the data from Bayside High in rows 2-­5)

    2. User Type: student for all rows (you are already in the system, so do not add yourself or any other staff)

    3. SIS Code: must be a unique code for each student (ex: student ID #)

    4. Email: optional (this will allow for students to reset their own password if they forget their password)

    5. User Name: must be unique, this is student log in name

    6. First Name

    7. Last Name

    8. Password: easiest to set a generic for all (like “password”) and then have students reset upon first log in

    9. Grade: PK, K, 1­-17

    10. School: if you did not change your school name, enter My School. If you did change your school name, enter your customized name.

  7. Save your changes (make sure you save to a place where you can later retrieve it)

  8. Return to eBackpack’s CSV File Import and select Users (staff & students)

  9. Click Select a File to Upload

  10. Choose your file and upload

  11. Click Upload Data File

  12. Under Import Action, select Modify Existing or Add New

  13. If you gave a generic password, check the box next to “Require new users to change password at first log in”

  14. Click Import

 

 

 

Manually Adding Each User

In your Account Settings you have the ability to manually add, remove and edit staff and students.

 
  1. Go to Account Settings (by clicking on your name)

  2. Click Staff (or Students)

  3. Active

  4. Add New (if you are adding new users)

    1. Optionally you can edit existing users or delete users from this page as well

  5. To delete a user select the user from the middle column and click delete

    1. Deleted users can easily be restored from the deleted page

 

Creating Your Classes (by Superuser Import)

To quickly load all of your courses into eBackpack you will want to import a spreadsheet with all of your course data. You may want to check with a technology guru for your school/district to see if they can provide you with a CSV for import. If not, follow these steps to use our template.
 

  1. Go to Account Settings (by clicking on your name)

  2. Select Import Data

  3. Go to CSV File Import

  4. Select Classes (classes, groups, clubs) from the drop down menu

  5. Click on the Download Class Template hyperlink on the right

  6. Complete the spreadsheet with your class info

    1. Leave the titles in Row 1 (you’ll want to replace the data from Bayside High in rows 2-­5)

    2. Class Name (the name you want to represent the class in eBackpack)

    3. Class Code (the unique identifier for each class)

  7. Save your changes (make sure you save to a place where you can later retrieve it)

  8. Return to eBackpack’s CSV File Import and select Classes (classes, groups, clubs)

  9. Click Select a File to Upload

  10. Choose your file and upload

  11. Click Upload Data File

  12. Under Import Action, select Modify Existing or Add New

  13. Click Import



Manually Creating Your Classes (by Superuser)

SuperUsers are able to manually add, remove and edit classes individually in the Account Settings.

 
  1. Go to Account Settings (by clicking on your name)

  2. Click Classes

  3. Active

  4. Add Class (if you are adding new classes)

    1. Optionally you can edit existing classes or delete classes from this page as well

  5. To delete a class select the class from the middle column and click delete

    1. Deleted classes can easily be restored from the deleted page


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Setting Up Your Rosters (by Superuser Import)

To quickly load all of your roster into eBackpack you will want to import a spreadsheet with all of your roster data. You may want to check with a technology guru for your school/district to see if they can provide you with a CSV for import. If not, follow these steps to use our template.
 

  1. Go to Account Settings (by clicking on your name)

  2. Select Import Data

  3. Go to CSV File Import

  4. Select Class Rosters (Users & their Classes) from the drop down menu

  5. Click on the Download User-Class Template hyperlink on the right

  6. Complete the spreadsheet with your class info

    1. Leave the titles in Row 1 (you’ll want to replace the data from Bayside High in rows 2-­5)

    2. SIS/Student Code/Staff Code (Unique identifier of user)

    3. Class Code (the unique identifier for each class)

    4. Optional field required if you have staff and students on the same file - Role (admin or member of class)

  7. Save your changes (make sure you save to a place where you can later retrieve it)

  8. Return to eBackpack’s CSV File Import and select Class Rosters (Users & their Classes)

  9. Click Select a File to Upload

  10. Choose your file and upload

  11. Click Upload Data File

  12. Under Import Action, select Modify Existing or Add New

  13. Click Import



Manually Creating Your Rosters (by Superuser)

SuperUsers are able to manually add, remove and edit class rosters  individually in the Account Settings. There are 2 options to adjust rosters on the Account Settings, by class and by user:

 

By Class:

  1. Access your Account Settings > Classes > Active

  2. Click the class you want to populate > Edit

  3. In the bottom right click the “Add Members” drop-down to begin searching a user

  4. Click the user’s name and that user will be added as a member to the class

  5. Click Save to save any changes

 

 

By User:

  1. Access your Account Settings > Students > Active

  2. Click the Student you want to add to a class > Edit

  3. In the bottom right click the “Add Class(es)” drop down to begin searching classes

  4. Click the class(es) name(s) and it will be added to the user’s class list

  5. Click Save to save any changes

 

 
 

Teacher created Classes

Teachers have the ability (given Account permission) to manually create their own classes in eBackpack. Manually created classes must be manually updated and populated.

 
  1. Click the “Add” button in the upper right

  2. Select “Add a class or group”

  3. On the add new class page you will have a few options

    1. Give the class a name

    2. Class code can be left blank (eBackpack will generate one for this course)

    3. The class icon selected will appear on the student and teacher class tile and calendar items related to this class

    4. Auto Join will automatically add any user to the class roster who request to join the class using the class code

    5. Member Commenting will give the students the ability to participate in all discussion sections of the class

    6. Member file sharing will give the students the ability to upload, delete and save new versions of files in the class and assignment materials section of the class

    7. Assignment types can be added/removed/edited

    8. Assignment defaults will pre-populate the assignment/quiz settings when creating new items in this class

    9. Rosters can be populated upon creation

  4. Click save to add this class to your account

 

 

 

Teacher Manually Populated Rosters

Teachers have the ability to manually populate their class rosters from within their class page.

 
  1. Access your class page

  2. Click on the Roster tab located in the left menu

  3. Click the drop down bar to search users

  4. Click the user’s name you want to add to the roster

  5. Click the “Add User” button

    1. This user has now been added to the class roster

 

Teachers can alternatively remove members from their class from this page as well.

 

 
 

Join code

Teachers also have the ability to to populate their classes by distributing the join code to their class. The join code is found on the class roster page. This is a unique 9 digit code that can be entered into eBackpack by users that will send a request to join the class to the administrator of the class.

 

 
 

Setting Up LDAP/AD:

Account SuperUsers have the ability to configure and enable the LDAP Integration on their account. This is password validation through the LDAP connection. eBackpack does not store these passwords.

 
  1. Access your Account Settings

  2. Under Account Management click LDAP Configuration

  3. On the right you will need to fill out all of the fields > once filled out with your information click “Test Connection”

  4. If given the green light across the board, scroll back to the top and toggle to LDAP Integration

  5. Click “Change Authentication Method” to switch from eBackpack Database to then use your LDAP passwords

 

 

 

 

Parent Account Set Up:

Parent accounts are available to be created automatically through an SIS Automation (if we have access to your parent data (first name, last name and email address). Optionally, teachers have the ability to download PDF files of the Parent Codes that are needed to set up a parent account. These codes can be passed out to the parents as needed - that is all the school will need to provide!

 

There can be as many parent accounts created as needed for a student. Additionally, the parent will only need one parent account if they have multiple children using eBackpack. They will just need the unique parent code to add additional children to their account.

 
  1. Access Parent codes on the Class Roster page as seen below

  2. Click the Parent Codes button

  3. Open the downloaded PDF and cut the strips of paper to distribute to the correct student/parent.

 

 

Once a parent has their code they can access the parent portal at parents.ebackpack.com.

 

They will initially need to create a new parent account using the provided parent code. Once their account is created they will sign in with the email address and password they provide at parents.ebackpack.com or on the eBackpack for Parents app.

 

 

 

Support Tools

 

Video Tutorials

https://www.ebackpack.com/video-tutorials/

 

Knowledge Base Articles:

https://support.ebackpack.com/kb/root.aspx

 

Blog:

https://www.ebackpack.com/blog/

 

Contact Information:

P: 214.461.0073

E: edison@ebackpack.com